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400. COMMITTEES, COMMISSIONS, TASK FORCES, AND OTHER ORGANIZATIONAL ENTITIES.
401. AAES will function primarily through organizational entities formed to accomplish specific program and administrative objectives.
(A) The following standing committees and commissions shall accomplish or coordinate major program activities:
1. Public Policy Coordinating Committee (See Section 402).
2. Committee on Public Awareness of Engineering (See Section 403).
3. Engineering Workforce Commission (See Section 404).
4. Awards Committee (See Section 405).
(B) Committees to carry on administrative functions shall include the following:
1. Finance Committee (See Section 406).
2. Audit Committee (See Section 407).
3. Such other committees as may be appointed by the Board (See Section 408).
(C) Task Forces may be formed for special projects of short duration. (See Section 409).
402. Public Policy Coordinating Committee
(A) The purposes of the Public Policy Coordinating Committee (PPCC) are:
1. To provide a forum for members to coordinate and assist each other in providing engineering input to the public policy process for the benefit of the general public and the engineering profession.
2. To provide a forum for members to explore formation and membership in coalitions that include societies outside AAES to pursue issues that affect the engineering profession or would benefit from engineering involvement.
3. To provide a vehicle for members to be alerted to pending legislation relevant to the engineering profession.
4. To provide a forum for national decision-makers to contact and involve the engineering community regarding public policy issues impacting engineering and benefiting from engineering input.
5. To provide advice and proposals to the Board regarding public policy.
(B) PPCC will establish its own mission, policies and operating procedures, which shall be approved annually by the Board. The mission, policies and operating procedures shall be consistent with these Bylaws and policies established by the Board.
(D) Each member is eligible to join PPCC and can be represented by volunteers or staff. There is no limit to the number of people a member can send to a PPCC meeting. Each member shall be responsible for the support of its representatives. The Chair and Executive Director will be non-voting ex-officio members.
(E) The AAES Chair will appoint a committee Chair and Vice Chair for a term of one year. In no instance shall a Chair serve for more than two full consecutive terms as Chair or a Vice Chair serve for more than two full consecutive terms as Vice Chair .
(F) The committee may vote on non-policy matters including recommendations to the Board with one vote per member. All policy decisions related to public policy will be made by the Board. There is no quorum requirement.
403. Committee on Public Awareness of Engineering
(A) The purpose of the Committee on Public Awareness of Engineering (COPAE) is to serve as the principal forum within AAES for the coordination and oversight of programs that promote public awareness, understanding and recognition of the engineering profession.
(B) COPAE will establish its own mission, policies, membership requirements, and operating procedures, which shall be approved annually by the Board. The mission, policies, and operating procedures shall be consistent with these Bylaws and policies established by the Board.
(C) Membership
1. Each member society may appoint one representative from its membership and one representative from its staff to serve as members of the COPAE, as well as one alternate representative in each category, if such persons meet the criteria described in Paragraphs 3 and 4 below.
2. A Society Representative (Volunteer) shall be an individual who is a current member of an AAES member society and shall be empowered by the appointing society to speak authoritatively on its behalf and/or cast its vote on such matters as may arise within the scope of the COPAE charter.
3. A Society Representative (Staff) shall be a professional staff member empowered by the appointing society to speak authoritatively on its behalf and/or cast its vote on such matters as may arise within the scope of the COPAE charter when a respective member representative is unable to participate.
4. Each member society shall be responsible for the support of its representatives.
(D) The AAES Chair will appoint a committee Chair and Vice Chair for a term of one year. In no instance shall a Chair serve for more than two full consecutive terms as Chair or a Vice Chair serve for more than two full consecutive terms as Vice Chair.
404. Engineering Workforce Commission
(A) The purposes of the Engineering Workforce Commission (EWC) is to gather and disseminate objective data related to the education and employment of engineers in the United States.
(B) EWC will establish its own mission, policies, membership requirements, officer requirements and operating procedures, which shall be approved annually by the Board. The mission, policies, membership requirements, and operating procedures shall be consistent with these Bylaws and policies established by the Board.
405. Awards Committee
(A) The purpose of the Awards Committee is to coordinate all phases of activity relating to selecting recipient of AAES awards and to make nominations of individuals for external awards.
(B) The Awards Committee will establish its own mission, policies and operating procedures, which shall be approved annually by the Board. The mission, policies and operating procedures shall be consistent with these Bylaws and policies established by the Board.
(C) Membership
1. The committee shall consist of seven members as follows: The Chair, who shall be the Immediate Past Chair, two sitting members of the Board, two AAES Past Chairs, and two representatives appointed from Member Societies.
2. Terms of membership for the Chair and the sitting members of the Board shall be one year. Terms for other members will be three years. The sitting Board members shall be appointed annually by the AAES Chair. Other members of the committee shall be appointed by the Officer Appointment Caucuses such that membership is balanced between appointments from Caucuses A and B.
3. Terms will commence each year on August 1 and shall be staggered with the goal that no more than two new members plus the Chair are added to the committee in a given year. Committee members, except the Chair, are eligible to serve a second term.
4. Each committee member shall be a member of a different Member Society. This rule does not apply to the committee Chair.
406. Finance Committee
(A) The purpose of the Finance Committee is to develop, with the Executive Director, an annual operating budget in summary form for recommendation to the Board; to develop a long range financial plan, including sources of income; and to recommend a level of financial reserves and investment of funds.
(B) The Finance Committee will establish policies and operating procedures which shall include the Audit Committee. The policies and operating procedures shall be approved annually by the Board and shall be consistent with these Bylaws and policies established by the Board.
(C) The committee shall consist of six members as follows: a Chair, three past members of the Board, and two appointed from Member Societies. The Chair, the Secretary Treasurer and the Executive Director are ex-officio members of the committee.
(D) Members of the committee, including the Chair, are appointed by the AAES Chair for terms of one year. Members, including the Chair, may serve up to three consecutive one year terms.
407. Audit Committee
(A) The purpose of the Audit Committee is to review the annual audit of financial statements and to present its findings to the Finance Committee.
(B) The committee shall consist of no less than three or more than five members, including a Chair. Members shall be appointed by the Chair of the Finance Committee. The Chair shall be appointed by the Chair of the Finance Committee.
408. Other Committees may be appointed by the Board on the recommendation of the Chair, Each committee shall operate under a charter provided by the Board.
409. Task Forces may be appointed by the Chair and shall operate under a written charge provided by the Chair.
410. All organizational entities will be periodically reviewed by the Board to determine the need for their continuation. Entities whose purposes have been accomplished will be disbanded with appropriate recognition.